Duty station: Ukraine hosted by an ACT member
Contract type: Local contract
Duration: Until end of appeal period, i.e., end February 2024
Worktime: 100% FTE
Target start date: Beginning of Sept 2022
Travel: Occasional to Geneva and/or field locations
Experience: 5 years minimum with project or program coordination & monitoring responsibilities.

Application deadline: 31 August 2022

About ACT Alliance
ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of more than 135 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/    

Major functions
ACT Alliance is looking for a Humanitarian Planning Monitoring, Evaluations and Reporting Officer for its Ukraine Appeal. The post’s major functions include development of a PMER framework for the ACT Alliance Ukraine Appeal (UKR221), together with requesting (implementing) member organisations to the appeal. The post holder will strengthen the quality of PMER for all requesting members in the appeal and the secretariat by providing technical assistance and guidance across all relevant areas of PMER – planning, monitoring, evaluation/review, reporting, learning and accountability. She/he will provide capacity building support in PMER to staff of requesting members and the secretariat as required. The PMER Officer will work in close collaboration with the PMER/MEAL teams in requesting member organisations to coordinate data collection, analysis, feedback from affected populations and information to inform operational planning, decision-making and quality programming. She/he will also support the work of other appeals if capacity allows.

For the full ToR click on: ACT Humanitarian PMER Officer Ukraine

HOW TO APPLY
Interested and qualified candidates should send only their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by 31/08/2022 (24.00 CET). Please put “PMER Officer Ukraine” in the subject line and name your documents: “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.  

ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As such, ACT will contact the current and/or former employer of the preferred candidate as part of reference checking, asking them to fill in a Statement of Conduct. When applying for this position, please confirm in the body of the email that you give your consent to ACT asking your current/former employer for a Statement of Conduct should you be the preferred candidate and that you will provide the contact details of the relevant HR person/department that can provide such a statement.  

Please note that only shortlisted applicants will be contacted.  

Location: Home based with In-Person training in Lebanon
Type of Contract: Individual Contract
Languages required: English
Duration of Contract: 15 days (including 2 days in-person training)
Deadline for Applications: 21 August 2022

About ACT Alliance
ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world. It consists of 147 members working together in over 120 countries, with headquarters in 73 countries, whose aim is to create a positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/

Gender Justice is one of the priorities identified in ACT Alliance’s current global strategy. Through the ACT Gender Programme, ACT is also seeking to develop structures and processes that will deliver a strong record of results and effective programming that respond to intersecting inequalities.  

The Government of Sweden, through Sida (Swedish International Development Cooperation Agency), has agreed to fund ACT’s Gender Programme for a three-year period through its Strategy for Global Gender Equality and Women’s and Girls’ Rights.   

Scope of Consultancy
The Consultant is expected to work closely and collaboratively with the ACT Global Gender Justice and Humanitarian Programme Teams with a view to furthering and ensuring ACT’s humanitarian work is gender-responsive. The work of the consultant will primarily contribute to the following outcome:

O2: Supporting ACT Alliance Forums in shaping and implementing programmatic work that contributes to gender just societies
O4: Ensuring that the Programme providers’ capacity in the Programme areas is strengthened  

We want to ensure that Humanitarian Programme Officers and all relevant secretariat staff share a common understanding of Programme Quality and that they are trained to provide support to ACT forums and members in this regard.   

 Expected Deliverables  

1.  Design and deliver a 2-day Training of Trainers on Gender-Responsive Humanitarianism   
   • This may include adapting existing Gender-Responsive Humanitarianism training materials, to fit the ACT Alliance context.  
   •  The aim will be to equip the ACT Alliance secretariat with the skills and resources required to deliver the training to ACT forums and members.
     
2. Review ACT Alliance Humanitarian Templates and Provide Recommendations for Gender Mainstreaming in each of the current templates. 
   This may include providing technical inputs to Templates to ensure gender is mainstreamed.
   We want to bring a consistent approach across the processes of engagement between members, forums and the secretariat – templates, guidance and policies underpinning our commitments are all part of the supporting architecture that ACT Alliance wants to put in place.

3. Produce a Guidance for the ACT Alliance Secretariat and Implementing Members on Gender-Responsive Humanitarianism   

• This may include guidance on planning, monitoring, evaluation and reporting of the Appeals / Rapid Response Funds to ensure gender disaggregated data and analysis.  

Required Skills and Experience 

• Demonstrable expertise on humanitarianism, gender justice and alliances, desirable in relation to faith-based organisations and faith-based approaches;  
• At least 10 years of progressively responsible experience in designing and managing humanitarian programmes, with a particular focus on gender and protection;  
• Experience in developing and delivering trainings in international contexts;   
• Listener and highly cooperative;  
• Effective facilitation of discussions and trainings;  
• Ability to write high quality, clear, concise recommendations;  
• Strong computer and virtual meeting skills including experience using Microsoft Word, Skype, Zoom;   
• Ability to sets priorities, meet deadlines and manage time efficiently;  
• Highly organised and detail oriented.  

Selection
A panel of 3 persons composed by members of the ACT Alliance Gender and Humanitarian Teams will select the most appropriate candidate. 

Reporting
The consultant will work in collaboration with the Gender and Humanitarian Programme teams and report to the ACT Gender Programme Manager. 

Timeline
The consultancy is expected to be conducted over a period of 2 months based on up to 15 working days. The starting date is anticipated to be late August, until mid-October 2022.  

Application Process  

ACT will evaluate the following documents:   

1. Expression of interest outlining how the work will be developed and the understanding of the Terms of Reference.  
2. Copy of CV and any certificates for HEAT training (recommended). 
3. The proposed budget, including costs for travel to Lebanon for three days (2 days of training). 
4. Submit your documents via email to Elaine Neuenfeldt elaine.neuenfeldt@actalliance.org  and Francesca Traglia francesca.traglia@actalliance.org using the following subject reference:  Consultant ACT Gender Responsive Humanitarianism Applicant 

You will only be contacted if you have been shortlisted.  

PURPOSE:

This position will work to further the impact of World Renew in areas affected by conflict related humanitarian emergencies.  They will work on the development of multi-year proposals and project implementation in areas of chronic emergencies.  Working closely with our Ministry Team colleagues and international partners, the incumbent will development proposals that are well formulated (i.e. technically sound, cost effective, efficient and in keeping with best practice) and in-line with institutional donor requirements.  They will also develop templates and orientation material to help guide the proposal development processes.  They will work with colleagues and international partners to manage the implementation of programs.  This will include coaching, teaching and, at times, direct supervision.  The position will also work to strengthen disaster response capacity within the organization by, among other things, working to further develop our nexus programming.  Finally, the position will work to strengthen the organization’s position with Global Affairs Canada, international networks and alliances, such as ACT and Integral, and contribute to collaboration within the team.

See the full vacancy posting here

Duty station: Prague, Czech Republic or Ukraine
Contract type: Local contract
Duration: 18 months (until end of appeal period, i.e., end February 2024)
Target start date: 1 Sept 2022
Worktime: 100% FTE
Travel: Occasional to Geneva and/or field locations
Experience: 5 years minimum in communications
Application deadline: 14 August 2022

About ACT Alliance

ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of more than 135 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/    

The post will be based either with Diaconia ECCBE in Prague or in one of ACT Alliance’s members offices in Ukraine.

Job Summary 
The Information and Communications Officer will report to the ACT Alliance Director of Communications. The post’s major functions include providing information media and publications for the ACT Europe Forum and the ACT Alliance. The Information and Communications Officer should also assist the ACT Appeal Coordinator for all types of reporting and communication concerning the ACT Alliance Ukraine Appeal (UKR221). In addition, the position requires coordination with local counterparts and partners’ staff as well as the publishers and web hosting company. An ability to work to tight deadlines and be flexible in working with local partners and providers as part of a team is essential. If capacity allows, the incumbent will also support the work of other ACT appeals.  

Duties and Responsibilities 

• Work closely with the Director of Communications and the Secretariat communications team to improve information gathering and delivery for the ACT humanitarian response in Ukraine (appeal UKR221). 
• Strengthen links and working relationships in the area of communications with all responding and funding member organisations.  
• Produce and co-produce reports and other publications (including funding proposals, infographics, social media, visual presentation material, articles and press releases) targeted at both internal and external audiences.  
• Gather and synthesize information from an extensive international network of experts, practitioners and colleagues, and translate complex information into suitable language for a lay audience. 
• Oversee and be responsible for information databases related to UKR221 such as the Sex and Age Disaggregated Data (SADD). 
• Oversee the translation of documents related to the Ukraine crisis into English or other languages (e.g.: Ukrainian, Romanian, Hungarian, Russian, etc.).  
• Translate or select translators to perform tasks and oversee successful delivery of translation projects. 
• Edit and proofread official documents and other communication materials (leaflets, videos, marketing and fundraising materials) ensuring high-quality standards and context-appropriate content ensuring that the final text follows ACT Alliance’s standards. 
• Gather simple content and design layouts or adapt ACT Alliance’s communications templates following ACT Alliance’s branding guide. 
• Gather content and edit video interviews or content to develop short documentaries for social media platforms or internal ACT Alliance communication; and/or oversee content delivered by consultants ensuring high quality standards and the respect of GDPR rules and internal ACT Code of Conduct and other relevant policies. 
• Assist ACT Alliance’s members in Europe and the ACT Alliance Secretariat communications staff with media requests, content gathering, and administrative support related to the Ukraine appeal. 
• Liaise with printing companies, web companies, videomakers, translators and photographers. 
• Ensure administrative support during or ahead of onsite field visits. Ensure that all internal ACT Alliance’ administrative requirements are followed. 
• Actively engage and collaborate with communications colleagues in ACT member organisations. 
• Share information when required. Maintain an up-to-date database of contacts and participate in communications coordination meetings. 

 Competences and behaviours 

• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team.  
• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity. 
• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives. 
• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role. 

 Skills and experience 

• BA in Communication, Information Technology, Management, or International Relations or any relevant discipline.  
• At least five years' experience in communications.  
• Ability to interact independently with all type of media agents (e.g. press, publishers, printers, designers, etc.). 
• English native level; Ukrainian language is an asset.  
• Outstanding editor with excellent communication skills, networking capabilities and a proven ability to work effectively in a multicultural environment.  
• Knowledge of Indesign, Illustrator, Photoshop and Video editing; ability to develop layouts or modify existing ones. 
• Knowledge of WordPress; ability to post stories and documents. 
• Good understanding of social media (Twitter, Facebook). 
• Good working knowledge of Excel and Word. 
• Eye for detail, open-minded, creative, and communicative. 
• Proven ability to work effectively as part of multidisciplinary and multicultural team, to work successfully with people at all levels in the field.  
• Willing to travel and work irregular hours (when necessary). 

HOW TO APPLY
Interested and qualified candidates should send only their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by 14/08/2022 (24.00 CET). Please put “Humanitarian Information & Communications Officer Ukraine” in the subject line and name your documents: “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.   

ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As such, ACT will contact the current and/or former employer of the preferred candidate as part of reference checking, asking them to fill in a Statement of Conduct. When applying for this position, please confirm in the body of the email that you give your consent to ACT asking your current/former employer for a Statement of Conduct should you be the preferred candidate and that you will provide the contact details of the relevant HR person/department that can provide such a statement.   

 Please note that only shortlisted applicants will be contacted.   

Duty station:  Bangkok, Thailand or Geneva, Switzerland 
Duration:            18-20 months (target start date 1 Sept 2022) 
Worktime:        100% FTE 
Travel:                   Occasional to field locations 
Language required:  English  
Experience:    A minimum 5 years of work experience relating to accounting and financial management in humanitarian responses. 

Application deadline: 7 August 2022 

About ACT Alliance 
ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of more than 135 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/      

Major functions 
We are looking for a Humanitarian Finance Officer who will report to the ACT Alliance Ukraine Appeal Coordinator and will be matrix managed by the ACT Alliance Finance Coordinator. The post’s major functions include management of the appeal funds (pledges, transfers) whilst working closely with the finance teams of requesting and funding members. The postholder will also review, finalise and file funding contracts for the appeal and oversee tracking of all appeal income and disbursements. On time financial reporting and timely review of requesting member budgets and finance/audit reports is required. Regular finance monitoring visits to field locations are an important part of this job.  S/he will also support the work of other appeals if capacity allows. 

Duties and Responsibilities 

Appeals & Rapid Response

• Coordinate pledges and financial contributions with funding and requesting members ensuring transfer to requesting members in a timely fashion. 
• Review appeal contracts and track and lead on the requirements related to finance and reporting. 
• Communicate with donors and requesting members as needed on finance issues/confirmation of funds received, etc. 
• Compliance assurance of ACT’s requesting members, including ensuring that the requesting members and the local implementing partners, have a robust finance system. 
• Programme finance monitoring visits. 
• Ensure on-time financial reporting and review reports submitted by members, including audit reports. 
• Timely booking of appeal and rapid response pledges and transactions in the finance system. 
• Track income flows to Ukraine appeal and produce regular income reports. 
• Ensure creation and accurate filing of finance related documentation for appeal and rapid response. 
• Generate and disseminate regular appeal fund status overviews to the Appeal team and relevant member organisations. 
• Coordinate regular update meetings with the Appeal Team to ensure information exchange regarding appeal and rapid response developments. 
• Participate in monitoring visits when requested by the Appeal Lead, Humanitarian Operations Manager, or the Director of Operations. 

Bank (to be confirmed) 

• Manage directly bank transfers/payments for appeal payments or through the ACT Finance team. 
• Manage communication with the bank and member organisations regarding appeal donations, in particular with regards to due diligence for sanctioned regions and countries if relevant. 

Competences and behaviours 

• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team.  
• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity. 
• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives. 
• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role. 

Working relationships 

• Internally: collaborate closely with the Finance Coordinator (general) and the wider finance team, Appeal Coordinator, Global Humanitarian Operations Manager, Head of Humanitarian Affairs and, as well as other secretariat staff and consultants, as relevant.  
• Externally: communicate with relevant ACT member organisations, partners and external donors. 

Skills and experience 

• Relevant degree in accounting, financial management, business administration or other relevant educational background combined with professional experience. 
• Minimum 5 years of work experience relating to accounting and financial management in humanitarian responses. 
• Strong skills in analysing financial reports, audits and producing financial overviews. 
• Experience from, or Interest in, working with humanitarian issues. 
• Experience in a non-profit / donor funded finance role. 
• Ability to work with tight deadlines and to deliver results with limited supervision. 
• Ability to function under pressure and to handle multiple tasks simultaneously. 
• Excellent organizational and computer skills (including excellent command of spread sheets and financial management softwares – ideally Navision or 365 Business Central Dynamics). 
• Self-motivated and with a positive attitude. 
• Precise, curious, analytical and organized mindset. 
• Pays attention to detail and takes pride in delivering accurate, high-quality work. 
• Flexible, innovative and effective in working collaboratively as part of a multicultural team. 
• Excellent written and verbal communication skills in English. 

HOW TO APPLY 
Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by 07/08/2022 (24.00 CET). Please put “Humanitarian Finance Officer Ukraine” in the subject line and name your documents (attachments): “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.  

ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As such, ACT will contact the current and/or former employer of the preferred candidate as part of reference checking, asking them to fill in a Statement of Conduct. When applying for this position, please confirm in the body of the email that you give your consent to ACT asking your current/former employer for a Statement of Conduct should you be the preferred candidate and that you will provide the contact details of the relevant HR person/department that can provide such a statement.  

Please note that only shortlisted applicants will be contacted.  

ACT Alliance is looking for a Humanitarian Security Officer for its Ukraine Appeal 

Duty station:    Lviv, Ukraine hosted by Hungarian Inter-church Aid
Duration:         11 months renewable
Worktime:       100% FTE
Travel:            Occasional to Geneva and/or field locations

About ACT Alliance
ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of more than 135 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/   

About Hungarian Church Aid
Hungarian Interchurch Aid (HiA) is a community that provides those in need or crisis with efficient assistance through the power of unity. Our main objective is to facilitate the integration of families seeking a way out of poverty. In our international operations, we work with local partners to ensure adequacy with real community needs. HiA is one of the implementing organisations of the ACT Ukraine Appeal.

Major Functions

• To facilitate implementation of ACT Alliance Appeal programming within Ukraine (UKR221) and effective Security Risk Management in line with the ACT Alliance Safety & Security Guidelines (2018).
• To support the country teams and programmes through the provision of information, project and incident management and to provide safety and security advice and briefings for staff being deployed to or deployed inside Ukraine. This Role will require short notice travel inside Ukraine to update security risk assessments, to organise trainings and refresher trainings.
• Other administrative functions may also be required from time to time.

Duties and Responsibilities

Information Management & Reporting

• Develop and maintain SharePoint (intranet) security resources and provide resources to managers staff and delegates where required. 
• Disseminate Security updates to ACT Alliance members.
• Manage databases to record information about staff and delegate security training.
• Assist in the Preparation of quarterly and annual papers for ASG and Act Alliance. 

Project Management

• Review the standards of the Security Training and remote first aid training capacity to be available to appropriate in country staff and travellers. 
• Assist members in the development of their Safety and Security Field Manuals and SOP’s for staff and delegates, providing an assessment and review function.
• Conduct other projects as required. 

Incident Reporting and Management

• Access and support ACT members on security incident reporting mechanisms are functioning and that information is shared in real time with ASG and other members. 
• Respond to reported incidents appropriately. 
• Coordinate the analysis and review of incident reports, identifying lessons to be learnt. 

Travel Risk Management  

• Act as a focal point within Ukraine office for providing information and guidance on in country travel security. 
• Deliver face-to-face security briefings and debriefings to staff and delegates travelling or deploying to Ukraine as required. 
• Develop compliance monitoring and reporting on Security Procedures. 

Training

• Organising the training for the Personal Security Course. Please see below for role details. 
• Work with the ACT Security Group to continually develop Security Management Training. 
• Work with the ACT Security Coordinator to deliver Security training. 
• Conduct other bespoke Security training as required. 

Internal and External engagement  

• Maintain a close working relationship with ACT Alliance and the ASG to ensure effective security management across the organisation.
• Act as subject matter expert at cross-departmental and organisational working groups, Emergency Task Force and other key meetings. 
• Actively participate and contribute to the ASG quarterly meetings providing contextual updates. 
• Represent Act Alliance and the ASG at external inter-agency security meetings and events. 

 General 

• Conduct security reviews of in-country fixed locations offices, hotels, guest houses and projects/programmes when required.
• He/she will be responsible for the duties detailed in the job description and may also carry out such duties as are reasonably required. 

 Competences and behaviours

• Cross cultural sensitivity and diversity awareness.
• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team. 
• Able to priorities and manage own workload to meet deadlines.
• Flexible approach to accommodate needs of the team and group.
• Open and able to adapt to change.
• Drive and motivated with a ‘can do’ approach.
• Able to maintain confidentiality and gain the confidence of others.

Working relationships

• Reporting to the ACT Alliance Director of Operations and HIA Country Director Aid. The ASG primarily provides support to the staff of ACT Alliance, made up of some 140 faith-based members, international staff in overseas programs and national staff in overseas programmes. 
• Strong engagement with the ACT Security Group. 
• Close collaboration with Security staff in requesting members and with other relevant partners.

Skills and experiences

• Good knowledge of Microsoft Office packages.
• Up-to-date knowledge of current thinking and trends in security management in the humanitarian sector.
• Knowledge of personal security and safety issues affecting humanitarian personnel.
• Knowledge of Humanitarian security approach and management procedures.
• Knowledge of remote (Field) First Aid preferable (or be willing to be qualified First Aid Instructor).
• Knowledge of Safeguarding best practice preferable.
• Excellent organisational skills.
• Excellent inter-personal skills.
• Ability to work both independently and as a team member.
• Excellent writing skills, able to produce clear and concise reports.
• Ability to manipulate data to create KPIs and present management information in a clear manner.
• Strong skills in information management including the establishment and maintenance of databases.
• Excellent written and verbal communication skills in English; good knowledge of Ukrainian, Russian and/or and other relevant European languages is a strong asset.
• Experience of information management.
• Experience of risk management frameworks and risk assessment.
• Experience of incident management.
• Experience of inter-agency liaison. 
• Previous RC / INGO experience.

How to Apply
Interested and qualified candidates should send their CV and a cover letter, in English via the Rabota website or by email to hr.ukr@hia.hu. Duration of contract: 11 months, renewable.

Please note that only shortlisted applicants will be contacted.

Duty station: Bangkok, Thailand
Initial contract: One year
Position at (%): 100%
Languages required: English and Thai
Experience: At least three years in accounting and financial role
Application deadline: 12 June 2022

About ACT Alliance
ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of more than 137 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/

Major functions
ACT is looking for a Finance Officer Operations to join its Secretariat’s Operations Team. The Finance Officer Operations will report to the Finance Coordinator and be responsible for the accurate input of the Secretariat’s transactions.

Duties and Responsibilities

Receivables

• Prepare and disseminate invoices for membership fees & Income-based fees and voluntary contributions under the instructions of the Finance Coordinator. Input into the Finance System.
• Payments to suppliers Input all invoices/contractual obligations to pay into the Finance System, send for approval and pay on a regular basis invoices.
• Control collection and filing of all above invoices/contracts.
• Be the focal person for the Continia expense reporting system. Ensuring up to date, quality checking of supporting documents, sending for approval, posting and payment on a regular basis.
• Payments to Regional Offices and Regional Office Salaries
• Check the advances requested from the Regional offices & the actual expenditure covered by these advances.
• Assist the Finance Coordinator in the preparation and payment of the Regional office salaries.

Expense reporting system

• Responsible for this system (Continia), full understanding of how the system works and be able to solve and correct any issues and to provide input on improvements.

Reconciliations

• Assist the Finance Coordinator on any Balance Sheet reconciliations as delegated.

General Audit (Secretariat) and Thai Foundation Audit

• With the rest of the audit team ensure all requests for the auditors are answered.

Banking

• Extract all banking documents from the bank account daily and include in the respective directories. Place the credit card statements for employees and FX forward contract documentation in their respective directories.

Thai Foundation

• Keep all accounting entries and work with the Finance Coordinator to ensure accurate reporting.

General

• Be an active member of the Finance team, be prepared to offer suggestions for improvement in the systems and controls.

Competences and behaviours

• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team.
• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity.
• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives.
• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role.
• Confidentiality and trust are an expected behaviours for this role.

Working relationships

• Internally: collaborate closely with all Secretariat staff and consultants, as relevant. 
  Externally: communicate with relevant ACT member organisations, external donors and service providers in relation to finance.

Skills and experiences

• Relevant degree in financial management, accounting or business administration or other relevant educational background combined with professional experience.
• Minimum 3 years of work experience related to finance and accounting.
• Experience in accounting and bookkeeping.
• Interest in working with humanitarian issues.
• Experience in a non-profit organisation desirable but not essential.
• Ability to work with tight deadlines and to deliver results with limited supervision.
• Ability to function under pressure and to handle multiple tasks simultaneously.
• Excellent organisational and computer skills (including excellent command of spread sheets and financial management software,) Experience with Microsoft Dynamics 365 Business Central is an advantage.
• Self-motivated and with a positive attitude.
• Precise, curious, analytical and organised mindset.
• Pays attention to detail and takes pride in delivering accurate, high-quality work.
• Flexible, innovative and effective in working collaboratively as part of a multicultural team.
• Excellent written and verbal communication skills in English and Thai.

HOW TO APPLY
Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by 12 June 2022 (24.00 CET). Please put “Finance Officer Operations-Bangkok” in the subject line and name your documents (attachments): “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.

ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As such, ACT will contact the current and/or former employer of the preferred candidate as part of reference checking, asking them to fill in a Statement of Conduct. When applying for this position, please confirm in the body of the email that you give your consent to ACT asking your current/former employer for a Statement of Conduct should you be the preferred candidate and that you will provide the contact details of the relevant HR person/department that can provide such a statement.

Please note that only shortlisted applicants will be contacted.

Position type and closing date

Status: Family posting

Location: Warsaw

Starting date: as soon as possible

Duration of Contract: 2 years contract

The closing date for applications: 30 May 2022

Applicants are required to uphold the core values of our organization.

Lutheran World Federation (LWF) World Service (WS)

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

For additional information, please see www.lutheranworld.org/WorldService.

In Poland, LWF collaborates closely with the Evangelical Church of the Augsburg Confession, the Government of Poland, local civil society organizations especially with the Polish Humanitarian Agency, Humanosh Foundation and Other Space Foundation. The program includes protection assistance, support in terms of food and non-food items in Poland and in Ukraine. LWF is one of the main implementing partners of UNHCR in Poland carrying out a Multipurpose Cash Assistance program in six centers throughout the country.

Purpose

Provide overall leadership, representation and effective management of the Lutheran World Federation, World Service Emergency  Program in Poland to achieve  the  intended  results,  outcomes  and  impacts for the focus  groups  and  program participants. This will include the formulation of strategies and implementing  them  in an  accountable  and  participatory  manner  in accordance  with  approved  LWF  World  Service  policies,  manuals  and  guidelines and the Global WS Strategy.

Required qualifications

University degree in humanitarian or development work, and/or other related technical or social studies.

Strong computer literacy.

Knowledge and Experience

Minimum of five years  of  successful  experience  in  a  senior  leadership/management position in the field of population movements  response oriented toward access to quality services,  livelihood  and  protection,  human  rights,  sustainable  development,  and/or humanitarian response within an international environment.

Knowledge of LWF, its member churches and related agencies is a strong asset.

Knowledge of and experience in cooperating with governments, the United Nations system and inter-agency coordination clusters and other coordination structures at national level. Team-oriented, flexible and  excellent  communication  skills.

The incumbent must prove ability to plan and implement restructuring and change management processes.

Language Skills

English: Advanced (written, spoken)

Polish: Working proficiency

Ukrainian and Russian would be an advantage

LWF Core Skills

Leadership –resource level*

Working effectively with others –resource level

Accountability –resource level

Analytical thinking –advanced level

Initiative –advanced level

Achieving results –advanced level

LWF Functional Skills

People Management –resource level

Facilitation / Negotiation –resource level

Project Management -advanced level

Networking -advanced level

Communication -advanced level

*LWF 3 skills levels are: basis -advanced -resource

Main duties

Leadership and strategic management

Provides   overall   leadership   to   the   LWF Poland   Emergency   Program. Promotes, implements and upholds the vision, mission, core values and objectives of the global LWF World Service strategy, as well other approved documents for the country/region.

Facilitates  and  actively  seeks  to  sharpen  the  profile  of  LWF  World  Service as  an international humanitarian organization through continuously striving to improve the quality

Promotes  and  facilitates  the  establishment  and  strengthening  of  national  and regional networks especially  relevant to the LWF World Service country, regional or global strategies. Represents the LWF World Service in national and regional networks. Finance, fundraising and grants management.

Engages closely with the finance teams, enabling colleagues to deliver and strengthen the financial management and compliance of the program in line with LWF World Service and donors’ policies, guidelines and regulations.

Actively engages in negotiations with UN agencies, clusters, embassies and missions, foundations and others for potential new funding sources.

Develops strategies and operational plans and actively engages in negotiations with key stakeholders to uphold and develop a viable portfolio of projects and programs.

Ensures the complementarity and close working relations of finance and program units.

Ensures  efficient  and  accountable  financial  and  administrative  management  of  the emergency program in accordance with LWF World Service Finance Manual and relevant donor guidelines.

Oversees  the  elaboration  of  high-quality  concept  notes,  project  proposals  and  ensures successful execution of grants.

Programme management

Ensures that programmatic work is aligned with the LWF Global Strategy, the Strategy for LWF World Service and other LWF policies and guidelines in close collaboration with the Program Coordinator.

Enables  the  team  to  deliver  effective  planning,  monitoring,  evaluation  and  timely  and quality reporting (PMER) in compliance with the LWF World Service and donor rules and regulations.

Ensures  good  management  of  resources,  operations  and  partnerships  with  special emphasis on capacity building and continued improvement.

Undertakes regular monitoring visits of all program/project sites to provide on-site support, coaching and monitoring of projects implementation.

Ensures continuous strengthening of programme management systems for accountable, effective, and quality delivery of programs to focus groups.

Ensures  coordination  with  key  stakeholders  or  a  regular  basis  for  timely  and  smooth implementation of all programs. Ensures that learning and capacity building are institutionalized in the program.

People management

Direct  supervisor  of  the  Program  Coordinator,  Finance  Manager  and  other  senior  Unit Heads at the country office. The TL should provide regular coaching and support, facilitate performance appraisals and ensure a competent and cohesive country management team.

Oversees the development of staffing plans and supervises all matters pertaining to LWF staff, both national and international.

Ensures  that  new  staff  are  provided  with  thorough  orientation  and  on-boarding  in  LWF World Service strategies, policies, guidelines, organizational culture and the programs and projects to which they are assigned.

Overall  responsible  for  ensuring  duty  of  care  for  LWF  staff  and  visitors,  including  by ensuring  safety  and  security  plans  are  developed and  adhered  to,  monitoring  and addressing  safety and security matters in collaboration with LWF World Service Geneva as needed.

Ensures  staff  recruitment  is  gender-sensitive  and  balanced  at  management  and  non-management levels. Ensures  diversity  and  inclusion  in  staff  recruitment  in  adherence  to  LWF  policies and values.

Operational Representation and Networking

Maintains a close working and consultative relationship with LWF member church(es) and other ecumenical and faith-based partners.

Plays  an  active  role  in  the  Action  by  Churches  Together  (ACT)  Alliance  Forum  in  the country/region,  ensuring  LWF’s  participation  in  joint  planning  and  implementation, advocacy and other ACT Alliance initiatives.

Maintains   the   requisite   consultative   relationships   with   the   relevant   governmental authorities, UN organizations, other international and national NGOs.

Maintains close communication and cooperation with LWF’s related agencies and their local offices, and sister LWF departments (DTMJ) and Area Secretaries through the RPC.

Accountability

Ensures  all  interventions  are  undertaken  in  accordance  with  the  LWF  World  Service policies  and  guidelines,  specifically  concerning  the  LWF  Staff  Code  of  Conduct,  the Sphere  Project  and  the  Core  Humanitarian  Standard,  as  well  as  rights-based,  gender responsive and climate sensitive programming.

Other duties

As may be assigned by the direct supervisor.

To apply for this position, please follow the link:

https://lutheranworld.hire.trakstar.com/jobs/fk023c6?cjb_hash=O_zEwg35&apply_now=true

Global Grants Manager – Francophone Africa

Position type and closing date

Status: Family posting

Location: to be determined

Starting date: 1 July 2022

Duration of Contract: 2 years contract

The closing date for applications: 3 June 2022

Applicants are required to uphold the core values of our organization.

Lutheran World Federation (LWF) World Service (WS)

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

For additional information, please see www.lutheranworld.org/WorldService.

Purpose

The Global Funding Team (GFT) in World Service is responsible for securing and managing direct funding (grants) from institutional donors (including US Government and EU), as part of World Service’s funding strategy to diversify, consolidate and sustain its funding for its country program operations. It is currently staffed with 6.6 persons (4.6 in Geneva and 2 in the Africa region).

The position of the Global Grants Manager of the Lutheran World Federation World Service (LWF-WS) primarily for the Francophone Region has been based in Yaoundé, Cameroon and is responsible for supporting country programs to secure new grants and ensure well-planned, well managed and well implemented projects that deliver quality services to the target populations as well as ensuring donor satisfaction.

Required qualifications

Master’s degree in humanitarian or development work, and/or other related social science.

Knowledge and Experience

3 to 5 years of professional experience in international humanitarian and development programs.

Work experience and understanding of US and EU donor agency regulations, requirements and templates is required.

Cultural sensitivity and adaptability. High degree of integrity and professional responsibility.

2 to 3 years working experience in the field is an asset.

Flexibility, patience, and ability to work under pressure and with tight deadlines.

Ability to work independently and at times with little supervision.

Ability to travel in the region at short notice (including securing necessary visas and travel documents)

Strong organizational, interpersonal, verbal and written communication.

Strong computer literacy.

Proven ability to manage as a team builder, enabling and inspiring team members to fulfil their mission, setting up a conducive working environment.

Language Skills

English: Advanced (written, spoken)

French: Advanced (written, spoken)

LWF Core Skills

Analytical thinking –advanced level*

Initiative –advanced level

Leadership –advanced level

Achieving results – resource level

Accountability – advanced level

Working effectively with others –resource level

LWF Functional Skills

Attention to detail – advanced level

Capacity building – advanced level

Adaptability – resource level

Facilitation / Negotiation – advanced level

Grant Management –resource level

Regulatory compliance - advanced level

*LWF 3 skills levels are: basis -advanced -resource

Main duties

Programmatic work

To coordinate the hand-over of successful awards to the relevant implementing team in country programs. This will include kick off meetings and workshops for successful grants in country of operation including compliance, reporting requirements, developing activity and monitoring plans.

Operational representation, Advocacy, Networking

To ensure quality, compliance and consistency in proposals and reporting to support a professional, consistent representation of World Service.

Support in-country engagement with donors and key stakeholders.

Fundraising, grant management

To lead or assist in development and submission of proposal, concept notes, and expressions of interest, including budgets and required annexes remotely and in-country.

To engage and coordinate sector specialists within WS to support technical content.

To finalize, package and submit proposals according to donor specifications and deadlines and LWF quality standards.

People Management

To develop the capacity of country teams to respond to calls in accordance with donor rules and regulations.

To develop the capacity of country teams to implement and report on projects in accordance with donor rules and regulations.

To support and mentor in-country grants managers as and when relevant.

Asset Management

To ensure that all rules and regulations required by the donor are adhered to and included in the proposal. This can include donor liaison.

To participate in monitoring and follow up visits to ensure that the project is implemented in compliance with the LWF and donor regulations.

Major Challenges

Effects of COVID-19, leading to spontaneous changes in LWF’s and partners’ operational and strategic programming, to the cancellation or limitation of movements to country programs.

Low quality or lack of capacity in the country programs to initiate and/or deliver some work (CN, proposal, needs assessment, market study, project report, etc).

Delay in processing and submission of work (failure to meet internal and external deadlines).

Limited presence of partners and donors in the strategic areas and sectors targeted by the country programs – weak coordination.

Social (strikes, disasters, epidemic diseases), security (rebel, terrorist attack) and political (demonstrations, electoral unrest, etc.) instability in the countries and areas of intervention.

Other duties

As may be assigned by the direct supervisor.

Duty station: Bangkok, Thailand
Initial contract: 1 year, renewable based on performance
Position at (%): 100%
Languages required: Fluent written and verbal communication skills in Thai and English
Experience: 2-3 years relevant work experience

Application deadline: Friday, 22 April

About ACT Alliance
ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of more than 135 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/   

Major functions summary
The Office Administrator is responsible for ensuring that the ACT Regional Office for Asia and the Pacific, through the ACT Foundation in Bangkok, is supported in key areas of office operations, particularly the administrative requirements of the organisation to support its work in Thailand and in the region. 

1. Duties and Responsibilities:
a. Coordinate with relevant Thai authorities and institutions on ACT operations
b. Serve as legal liaison for ACT; coordinate legal support as needed
c. Support onboarding and departure of local and international staff
d. Support the processing of staff contracts, visas and work permits
e. Serve as local focal point in Thailand for staff security concerns
f. Help organize meetings hosted by the ACT Regional Office
g. Serve as ACT liaison with CCT building management
h. Coordinate with ACT Foundation Board on relevant office and administrative concerns
i. Manage office correspondence (ACT email, letters, phone calls) and official documents
j. Manage office maintenance and periodic inventory of office equipment and supplies

2. Competencies and behaviours:
• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team
• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity
• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives
• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role
• Effectively motivates, influences and develops others, drives high performance, inspires people to follow them and acts as a role model

3. Working relationships
The Office Administrator will be required to build working relationships with ACT secretariat staff in all of its offices, as well as members and external partners
• The Office Administrator will report to the ACT Regional Representative for Asia and the Pacific and collaborate closely with other Bangkok-based staff and relevant counterparts in other ACT offices.
• The Office Administrator will supervise the office utility staff and other office maintenance support.
• Externally, they will liaise with relevant Thai authorities and institutions, legal liaisons, ACT members, national forums, donors and external partners.

4. Technical skills and experience
• University degree or equivalent in suitable field required.
• 2-3 years relevant work experience in the development or humanitarian sector.
• Knowledge and experience of NGO operations or office administration required; familiarity with Thai government regulations an advantage.
• Experience in an international or multi-cultural environment an asset.
• Fluent written and verbal communication skills in Thai and English. Good knowledge of other languages an asset.
• Highly organised, with strong office management and analytical skills.
• Ability to manage one’s own work and time within the context of multiple responsibilities. and projects, and a demonstrated capacity to work under pressure to deadlines.

How to Apply
Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by Friday, 22 April 2022 at 17:00 Bangkok time. Please put “Office Admin BKK” in the subject line and name your documents (attachments): “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.

ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As such, ACT will contact the current and/or former employer of the preferred candidate as part of reference checking, asking them to fill in a Statement of Conduct. When applying for this position, please confirm in the body of the email that you give your consent to ACT asking your current/former employer for a Statement of Conduct should you be the preferred candidate and that you will provide the contact details of the relevant HR person/department that can provide such a statement.

Please note that only shortlisted applicants will be contacted.

ToR-Office Administrator BKK

Duty station: Bangkok, Thailand

Initial contract: Two years

Position at (%): 100%

Languages required: English

Experience: At least five years in humanitarian sector, preferably in a regional or headquarter role

Application deadline: Friday, 22 April

About ACT Alliance

ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of more than 135 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/

ACT Humanitarian Action

One of ACT Alliance’s key strategies is to support an effective humanitarian response by ACT members. This area of work builds on the long history of ACT’s humanitarian work and contributes directly to the strategic aim on human dignity where the application of internationally recognised humanitarian principles and standards helps ensure the protection of human dignity. The humanitarian programme supports the Alliance to demonstrate enhanced efficiency, coordination and timeliness in the humanitarian work, as well as to apply holistic programming approaches around response, preparedness, disaster risk reduction (DDR), climate change, and sustainable development.

1. Major functions summary

The Humanitarian Programme Officer Asia Pacific supports ACT members and country forums in the region to develop/implement emergency preparedness and response plans, and manages the implementation of the humanitarian mechanism based on the ACT Humanitarian Policy, and integration of holistic programming in humanitarian appeals. She/he works closely with the Secretariat regional and humanitarian team, ACT Alliance members and Forums at the national and regional level.

2. Duties and responsibilities

· Works with the Head of Humanitarian Affairs, Global Humanitarian Operations Manager, Regional Representative and ACT Reference Group on Emergency Preparedness and Humanitarian Response in developing the ACT Global Emergencies Protocol/standby arrangements, and subsequent establishment of the mechanism at the regional level.

· Supports the Head of Humanitarian Affairs and Global Humanitarian Operations Manager towards the full implementation of the Humanitarian Response Mechanism and the ACT Humanitarian Policy.

· With the ACT Regional Representative, coordinates with other humanitarian agencies, donors and relevant UN agencies and NGOs at the regional and country levels to advance ACT humanitarian work and promote best practices for emergency response.

· Ensures that a functional monitoring and evaluation, reporting and learning support is provided to national forums and members in the implementation of Appeals and RRFs; leads the humanitarian learning and knowledge management process at the regional level.

· Works with the Head of Humanitarian Affairs, Regional Representative in the management of the ACT Global Emergencies Protocols/standby arrangements.

· Serves as focal person for emergency preparedness and response planning (EPRP) at the regional level and provides appropriate coordination and capacity building support to country forums and members on EPRP.

· Supports ACT humanitarian advocacy work by engaging with national forums and regional bodies in advancing ACT’s advocacy priorities, as embodied in the commitments made at the World Humanitarian Summit, and works closely with the ACT Regional Representative and Head of Humanitarian Affairs in relevant advocacy platforms.

· Ensures regular reporting to the Regional Representative and Head of Humanitarian Affairs.

· Fulfills a quality assurance role by using the CHS to quality check all forum level RRF and Appeal proposals prior to submission to the secretariat for approval.

· Provides CHS training and support at forum and member level in line with requirements identified through the development of EPRPs.

3. Competences and behaviours

· Committed to the values of ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team.

· Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity.

· Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives.

· Passion for building and developing core skills for the role, and contributes knowledge outside of immediate own role.

· Effectively motivates, influences and develops others, drives high performance, inspires people to follow them and acts as a role model.

4. Working relationships

· Reports to the ACT Regional Representative (line management) and Head of Humanitarian Affairs (matrix management).

· Actively liaises with ACT national forums and relevant humanitarian structures within the Alliance.

· Liaises with external organizations, ecumenical bodies, UN, governmental representations and INGO networks relevant to humanitarian issues.

5. Qualifications, skills and experience

· At least five years of humanitarian response experience with an international organization (preferably a combination of field and headquarters programme management experience).

· Excellent knowledge of humanitarian issues, policies, principles and standards, major global actors, and humanitarian coordination mechanisms.

· Experience in DRR, preparedness, LRRD (linkage between Relief, Reconstruction and Development) and/or resilience programming an advantage.

· Familiarity with the role of faith-based actors in humanitarian response.

· Regional experience in Asia and the Pacific an asset; existing work/residency permit or ability to secure a permit in Thailand an advantage.

· Good knowledge of major back donor requirements for funding and reporting.

· Ability to work flexibly and independently in a networked working environment.

· Excellent writing skills and an ability to communicate clearly and respectfully; superior time management and organisational skills.

· Fluency in the English language, with demonstrated written and analytical skills. Working knowledge of French, Spanish or other languages is an asset.

HOW TO APPLY

Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by 24.00 CET Friday, 22 April 2022. Please put “HPO-Bangkok” in the subject line and name your documents (attachments): “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.

ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As such, ACT will contact the current and/or former employer of the preferred candidate as part of reference checking, asking them to fill in a Statement of Conduct. When applying for this position, please confirm in the body of the email that you give your consent to ACT asking your current/former employer for a Statement of Conduct should you be the preferred candidate and that you will provide the contact details of the relevant HR person/department that can provide such a statement.

Please note that only shortlisted applicants will be contacted.

Position Description
ACT Regional Representative for Latin America and the Caribbean (LAC)
Based in Bogota, Colombia 

About ACT Alliance

ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of more than 137 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/ 

1. Major functions summary

The Regional Representative is responsible for the overall leadership, representation and effective management of the ACT Alliance Secretariat in Latin America and the Caribbean (LAC) - to deliver on strategic direction resulting in a positive impact in the life of people. She/he ensures programme implementation in an accountable and participatory manner in accordance with the ACT Global Strategy and approved ACT policies and guidelines. As part of a global ACT Secretariat, the Regional Representative strengthens and supports national, sub-regional and regional ACT forums in Latin America and the Caribbean in their work in emergencies, sustainable development and advocacy.

2. Duties and responsibilities

Leadership and Representation:

• Provides overall leadership to the ACT Alliance Secretariat in the LAC region in all aspects of supervision and management, and adherence to ACT policies and guidelines.
• Promotes, implements and upholds the vision, mission, core values and objectives of the ACT Alliance, and leads specific strategies for the region.
• Promotes the profile and visibility of ACT Alliance as one of the world´s largest humanitarian, development and advocacy alliances, striving to deliver effective programming in a rights-based and integrated approach.
• Enables effective ecumenical coordination and cooperation by maintaining a close working and consultative relationship with national councils of churches and regional ecumenical organizations, as well as with other relevant churches and (inter)faith partners.
• Maintains working and strategic relationships with relevant governmental and inter-governmental institutions, United Nations agencies and civil society organizations engaged in activities related to ACT Alliance’s work.
• Implements regional membership strategy and builds member relations by maintaining close communication and cooperation with ACT members and ACT national, sub-regional and regional forums.

Programme

• Oversees the ACT Alliance’s humanitarian response in the LAC region in close coordination with the Head of Humanitarian Affairs.
• Strengthens and supports national, sub-regional and regional ACT forums in their humanitarian, development and advocacy work through the ACT humanitarian mechanism and the alignment of the forums´ work to the Sustainable Development Goals.
• Supports the implementation of ACT forum programmes in key thematic and programmatic areas, such as gender justice, climate justice, sustainable development goals, peace and human security, etc., in close coordination with the Director of Programmes and respective Programme managers.
• Ensures emergency response and humanitarian interventions are undertaken in accordance with ACT policies and guidelines, specifically concerning the Code of Conduct, Sphere and the Core Humanitarian Standard and emergency preparedness and response plans.
• Mainstreams gender and promotes gender equality approaches in programme measures.

Operations

• Ensures the supervision of the ACT Secretariat in LAC, including planning, implementation of activities, monitoring, evaluation, documentation, and administration, in accordance with ACT policies, priorities, procedures and guidelines.
• Engages with members in the LAC region to ensure adherence to the ACT accountability framework and promotes learning and capacity building in programmes and operations.
• Supports communication from and within the region and ensures visibility of the ACT members and forums at global level.
• Manages the regional office staff and liaises with the leadership staff in Geneva to ensure coherence in the work of the Secretariat.
• Ensures timely, accurate and relevant reports are submitted according to requirements.
• Monitors and addresses security matters, and in coordination with the ACT Security Advisor, ensures that security plans are developed and implemented for relevant regional missions.
• Supports some global secretariat functions as requested by the General Secretary.

Finance and Fundraising

• Ensures efficient financial control of programme activities, including effective internal control systems to promote financial accountability, and ensures that the financial transactions are conducted in accordance with the relevant ACT policies and procedures.
• Supervises the implementation of approved projects within the agreed budgets and subject to the availability of funds, including timely reporting.
• Actively engages in negotiations with UN agencies, bilateral donors, and other potential additional funding sources in order to increase local and regional fundraising in a competitive environment.
• Supports fundraising efforts for joint ACT member-led and forum-led initiatives, including the humanitarian appeals.

3. Competences and behaviours

• Commits to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team, demonstrating commitment to the ACT agenda through programmatic and operational focus.
• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity.
• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key element of people’s lives.
• Effectively motivates, influences and develops others, drives high performance, inspires people to follow them and acts as a role model, and contributes knowledge outside of immediate own role.
• Creates an environment of constructive, open and forward-looking dialogue and support among team members.
• Works actively to support fundraising within the Secretariat for the many key programmatic processes and functions coordinated in the Secretariat.
• Is performance focused, energetic and committed to dealing with several competing agendas simultaneously and effectively.

4. Key working relationships

• Liaises with ACT members and ACT forums in the region, including forums coordinators.
• Manages the staff in the ACT Alliance Secretariat office in LAC.
• Liaises with other relevant staff to ensure a coherent global approach within a regional context.
• Liaises with external stakeholders (ecumenical bodies, UN agencies, regional organisations, governments, INGO networks in the region) as relevant to the agenda in the region.
• Is member of the ACT global leadership team.
• Reports to the General Secretary (CEO).
• Supervises:
  • Humanitarian Programme Officer in LAC
  • Any position seated at the regional office – through a shared supervision with the relevant staff in Geneva, as required.

5. Technical skills and experience

• Relevant academic degree with a minimum of seven to ten years of relevant work experience in the humanitarian/development/advocacy sector, preferably in Latin America and the Caribbean.
• Proven senior leadership experience at strategic and management level in humanitarian action, sustainable development and/or advocacy work within an international environment, and preferably with church-related or non-governmental organizations.
• Ability to analyze changing operational contexts and policy developments and to optimize and take advantage of emerging opportunities.
• In-depth knowledge of issues relevant to the mandate of ACT Alliance, including a good understanding of ecumenical context and relevance of churches and faith-based actors in emergency response, long-term development and advocacy.
• Knowledge and experience of cooperation with United Nations, governmental and multilateral organizations in the field of humanitarian assistance, sustainable development, advocacy and human rights.
• Highly developed interpersonal and communications skills including influencing, negotiating and coaching.
• Ability to work flexibly in a networked working environment.
• Management experience and experience of responding to an emergency in a management role is an asset.
• Knowledge of the ecumenical landscape in the Latin America and the Caribbean region is a significant asset.
• Fluency in Spanish and English language, with demonstrated written skills. Working knowledge of French is an asset.

Other

• Female candidates are strongly encouraged to apply.
• Up to 30% of travel required, primarily to country forums and field sites.

Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by February 28 2022. Please put “ACT Regional Representative-LAC” in the subject line and name you documents “Firstname lastname CV” and “Firstname lastname Cover letter”. The initial contract will be for two (2) years with a possibility of extension. Starting Day: 01 July 2022.

ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As such, ACT will contact the current and/or former employer of the preferred candidate as part of reference checking and ask for a misconduct statement. When applying for this position, please confirm (in the body of the email) that you give your consent for ACT asking current/former employer for a misconduct statement should you be the preferred candidate and that you will provide the contact details of relevant HR departments that can provide such a statement.

ACT Alliance regrets being unable to accept unsolicited applications. Due to a large number of applications, only shortlisted candidates will be contacted.